Benefits of Upgrading Your Time and Attendance Software
1. Manual Time and Attendance Systems Are Costing You Money
Historically, organizations implemented manual, stand-alone time and attendance systems. They invested in manual punch-cards and printed time card systems, because they were the only financially viable option at the time. Although these systems were relatively effective, they were limited and inefficient. They required far too much manual data entry, left too many opportunities for errors, and they were geographically restricted. This is critical, because when an organization loses the ability to monitor employee hours, it loses the ability to control labor costs. To put this in perspective, Nucleus Research has determined that companies with manual systems for time and attendance overpay employees an average of 1.2%. In an organization with a $1 million payroll, this results in $12,000 in overpayments EACH YEAR.
Case to Upgrade #1: Most time and attendance software pays for itself in 1 MONTH.
2. How Upgrading Eliminates Overpayments
Modern time and attendance software provides an efficient, accurate, and geographically unlimited method for organizations to keep track of employees. For example, one source of overpayment is “buddy-punching,” which occurs when one employee asks another to punch their time card on their way out for the day. We discuss how biometric time and attendance systems eliminate these types of intentional overpayments. Biometric scanning identifies employees using facial recognition, fingerprints, or hand scanning, which eliminates the possibility of buddy-punching.
Case to Upgrade #2: Upgrading to biometrics will eliminate buddy-punching.
The Benefits of Upgrading Your Time and Attendance Software
Modern time and attendance systems give human resources professionals greater flexibility, scalability and efficiency. Most time and attendance software provides an unlimited number and location of time clock terminals, to provide for a geographically diverse, mobile workforce. Some even allow employees to check in with their mobile phones, resulting in fewer physical time and attendance stations, providing almost unlimited scalability. By removing the manual collection, sorting and analysis steps, time and attendance software helps organizations streamline, by making their HR and payroll professionals more efficient tools. The best time and attendance systems also provide Human Resources professionals with access to advanced analytics and reporting, which improves their ability to closely monitor their workforce with a single interface.
Case to Upgrade #3: Upgrading provides your organization more flexibility, scalability and efficiency.
Why You Need Integrated Time and Attendance Software
Many of these networked time and attendance systems offer interfaces with popular payroll packages, such as Quickbooks and ADP. Interfaces are important, because they allow your time and attendance software to seamlessly transmit employee work hours to your payroll software. Imagine how much time that would free up for Human Resources staff to focus on strengthening your organization. Most automated time and attendance software is also designed to integrate with ERP (Enterprise Resource Planning) and WFM (WorkForce Management) systems. Integrating your time and attendance system means less time spent searching for business-critical information, and less time spent maintaining multiple systems.